When I get together with friends, we tend to beat about the bush a bit. Where and when and what order, who can meet up with whom where and which direction will they be coming from. This is often debated in a series of emails and inevitably someone (me, a lot) forgets to hit reply all and ends up suggesting a plan for the morning to someone who can only come in the afternoon.
When all this to-ing and fro-ing has taken place, we roll our eyes and agree to play it by ear. As long as we get to hang out, and tea is involved, and I get my obligatory self-timed photo, the rest isn't all that important. If we make it to the museum, great. If we never find the dinosaurs, we'll watch the ducks instead. Not free this morning? Ring us this afternoon and we'll let you know where we are.
And you know what? We do this every time.
P.S. I hate when I write a post here and I like the words better than the ones on my page. I resolve to change this. Still working on it :D